TERMS AND CONDITIONS KEIKI & ʻŌPIO SCHOLARSHIP AWARDS 

TERMS AND CONDITIONS OF THE PRINCE KŪHIŌ HAWAIIAN CIVIC CLUB KEIKI & ʻŌPIO SCHOLARSHIP AWARDS 

GENERAL INFORMATION 

The Keiki & ʻŌpio scholarships are open to recipients that are attending pre-school, primary, secondary school, or an educational enrichment program in the state of Hawaiʻi. Only completed applications submitted by the deadline will be considered. A parent or guardian of a recipient must re-apply for a scholarship award each year and meet all eligibility requirements. The award is non-transferable to another recipient or academic year. Prince Kūhiō Hawaiian Civic Club-Scholarship Fund (PKHCC-SF) may request the submission of a completed IRS form 4506-T Request for Transcript of Tax Form as determined to verify applicant’s financial data if in the U.S. or similar if outside of the U.S. Award amount and Terms and Conditions may change from year-to-year and the amount is subject to the availability of funds. The award amount may be adjusted if PKHCC-SF receives information after the initial award that affects award determination or calculation. Examples of information may include, but is not limited to, a change in the recipient’s current program, change in institution, change in the number of credits taken, etc. Failure to meet the Terms and Conditions as stated may cause the recipient to be disqualified for consideration under the program in subsequent years. Preference is given to applicants of Hawaiian ancestry and members or member relatives of the Prince Kūhiō Hawaiian Civic Club to the extent permitted by law. Preference will also be given to previous recipients that have fulfilled all prior recipient kuleana (responsibilities). Any lawsuit or claim against PKHCC-SF must be brought exclusively in the U.S. District Court for the District of Hawai‘i or in the state courts of the State of Hawai‘i. Any federal claims shall be governed exclusively by the federal law applied by the U.S. District Court for the District of Hawai‘i, and any state law claims shall be governed exclusively by the laws of the State of Hawai‘i, without reference to its conflict of law rules. 

USE OF FUNDS 

Award amount must be used for educational purposes only. Tuition, fees, books, tools, uniforms, or other supplies as required for pre-school, primary or secondary school, or an educational enrichment program is covered by this scholarship program. PKHCC-SF will terminate funding for recipients who are unenrolled from their school or program. Students who experience extenuating circumstances (e.g., hospitalization, jury duty, military obligations, etc.) that require them to be enrolled part-time or to take a leave of absence may continue to receive funding on an individual case basis.

AWARD DISBURSEMENTS 

Disbursement check(s) are made payable to the recipient’s parent or guardian and are distributed at the awards ceremony each year. If the recipient cannot make the awards ceremony, then the recipient must make arrangements for delivery. Verification of recipients enrollment status is a condition of the disbursement. 

Unclaimed or returned disbursement checks will not be re-issued unless appropriate and timely documentation (as determined by PKHCC-SF) is received. Disbursements are made only when completion of all requirements have been met. 

RECIPIENT KULEANA (RESPONSIBILITIES) 

Failure to complete recipient kuleana (responsibilities) will cause the award disbursements to be held, cancelled and/or rescinded. 

The following are the responsibility of the recipient: 

Civic Engagement 

  1. Attend the Award Ceremony to receive the award disbursement. Only in exceptional circumstances will disbursement of the award be allowed outside of the Award Ceremony with prior approval from the Scholarship Chair. 
  2. Recipient, recipient’s parent or recipient’s guardian to hold membership Prince Kūhiō Hawaiian Civic Club. 

Timely Communication 

  1. Provide up-to-date contact information (e.g., address, phone number(s), e-mail address, etc.) to PKHCC-SF 
  2. Send written updates within 30 days of noted change 
  3. Submit transcripts or report cards, if applicable, no later than 30 days after the end of each funded academic term which clearly displays: Students name, school attending and grades posted 
  4. Submit an official course schedule for the current semester which clearly displays: Students name, school attending, current semester and full-time enrollment, if applicable. Transcripts are also acceptable documents if they display the above information. Must be received within 30 days after the start

of current semester (e.g., spring 2023 award will not be disbursed unless fall 2022 transcript and spring 2023 schedule are submitted) 

  1. Provide an end of semester reflection piece 
  2. E-mail updates, transcripts or report cards,, and inquiries to the email address: scholarship@pkhcc.org 
  3. If the recipient is experiencing extenuating circumstances (e.g., hospitalization, jury duty, military obligations, etc.) that requires the recipient to be enrolled part-time or to take a leave of absence that impact the recipient’s kuleana (responsibilities), the recipient must communicate with the Scholarship Chair as soon as possible. The recipient may continue to receive funding on an individual case basis, but the occurrence of an extenuating circumstance does not exempt the recipient from the recipient kuleana (responsibilities), nor guarantee that an award will be disbursed if the responsibilities are not met. Academics 
  4. Attend a pre-school, primary or secondary school, or an educational enrichment program in the state of Hawaiʻi. 
  5. If applicable, maintain Satisfactory Academic Progress (SAP) of a C, 2.0 on a 4.0 scale, pass with merit, or similarly equivalent grade, subject to the following: 1. SAP will be determined at the end of each academic term; 
  6. Failure to maintain SAP will result in the recipient being placed on Provisional award status (a condition placed on award eligibility and disbursement) for the following academic term or, ultimately, award suspension and/or termination; 
  7. If a recipient’s award is suspended or terminated due to failure to maintain SAP for two (2) consecutive terms, he/she may not be eligible for a scholarship in subsequent academic years;
  8. Recipient award may be terminated if the recipient fails any single course; and 
  9. Determination of SAP is totally within the discretion of PKHCC-SF REPAYMENT 

Failure to comply with the recipient kuleana (responsibilities) may result in delayed disbursements and, ultimately, award suspension and/or termination. PKHCC-SF reserves the right to request repayment of awarded funds or cancel/suspend awards if PKHCC-SF determines that the recipient has not met the Terms and Conditions of the award, has provided fraudulent information, or if PKHCC-SF receives information after initial awarding that affects award determination or calculation. 

Repayment must be made in full before any additional funds will be disbursed for the academic year of award or any subsequent years. 

MAXIMUM AWARD AMOUNT AND ELIGIBILITY YEAR 

Recipients may receive awards up to $1,000 for any individual award. Recipients may only receive one award per year. Recipient awards are made subject to the availability of funding. Awards may be cancelled or rescinded for any or no reason and at anytime. 

APPEAL 

All award decisions of the PKHCC-SF Scholarship Committee are final, subject to a review by the President of PKHCC-SF. If the applicant or recipient feels that the PKHCC-SF Scholarship Committee has made a non-substantive and/or procedural error in their decision, the applicant or recipient may appeal to the President. The President shall only review the application for compliance with the Terms and Conditions. 

All appeals must be received in writing within 30 days of the decision of the Scholarship Committee. All appeal requests must be made to: president@pkhcc.org All decisions by the President are final.